APPLICANTS PRIVACY NOTICE
1 July 2020
SEPHORA AUSTRALIA PTY LTD, a Groupe LVMH subsidiary, located at Level 11, 32 Martin Place Sydney, NSW 2000 (hereinafter ‘ Sephora ’,‘ we ’ or ‘our ’), attaches great importance to the protection of personal information relating to its applicants (hereinafter ‘ you ‘).
Sephora respects your concerns relating to the protection of your privacy and your personal information. This Privacy Notice (hereinafter referred to as the “Privacy Notice”) describes how we collect, use, store, and disclose information about you and comply with the requirements of the applicable privacy laws (including the Privacy Act 1988 (Cth) and Australian Privacy Principles ("Privacy Laws")) when you apply to join Sephora.
This Privacy Notice contains information regarding the nature and the use we make of your personal information, as well as your rights relating to this use.
This Privacy Notice is therefore an important resource for you, helping to ensure that you have a positive and confident experience of Sephora’s handling of your personal information and enabling us to provide accurate and complete answers to any questions you may have and to take account of your wishes in this area.
In order to give this requirement to ensure protection of your personal information - and that of our clients - the priority it deserves, Sephora has decided to designate a Data Protection Officer (hereinafter ‘ DPO ’), who may be contacted at the following address : hr-au@sephora.com.au
By using our website, or by otherwise providing us with your personal information, you agree to the terms of this Privacy Notice and consent to the collection, use and disclosure or your personal information in accordance with this Privacy Notice. You may withdraw your consent at any time, and request that we cease collecting, using or disclosing your information.
Modification of the Privacy Notice
We may occasionally wish to modify the terms of this Privacy Notice. In such an event, we shall notify you of this by changing the date indicated at the beginning of this document, which is permanently available for consultation through your applicant space (We are Sephora or any other communication resource relating to Sephora recruitment). We would encourage you to consult the Privacy Notice on a regular basis, in order to keep abreast of the procedures implemented by Sephora for the collection, use and disclosure of your personal information, as well as the methods by which you can send us inquiries regarding our use of your personal information.
If the Privacy Notice changes materially so that your personal information will be used in a manner different from that stated at the time of collection, we will notify you by email, and where necessary will seek your consent. However, you are responsible for ensuring that the email address you have provided is current. If the email address is incorrect or no longer operable, we have no further obligation to notify you other than posting an updated version of our Privacy Notice on your applicant space.
Why do we collect your personal information?
Sephora collects, uses and discloses your personal information for the following purposes:
(i) management of your application for employment; We collect and use your personal information for this particular purpose as this is necessary in order to take steps at your request prior to entering into a contract
(ii) management of the job offers for which you may be suited ; The collection and use of your personal information for this purpose is based on your consent as resulting from the sharing options you have notified us with ; and
(iv) compilation of statistics regarding Sephora employment opportunities ; The collection and use of your personal information for this purpose is necessary for the protection of our legitimate interest to continuously improve our recruitment practices.
Sephora may also use and disclose your personal information to the extent necessary for the protection of our legitimate business interests, including being able to defend ourselves in case of a dispute and to comply without our legal obligations. We will only use and disclose your personal information in accordance with this Privacy Notice and the Privacy Laws
What type of personal information do we collect?
We only collect personal information that is strictly necessary for the purposes described in paragraph 2.
We collect your personal information when you send your curriculum vitae, whether online or in paper form, or when you apply for employment by indirect means, for example via an agency or recruitment firm, and more generally throughout the Sephora recruitment process.
For your information there follows a list of the categories of your personal information that we may collect, depending on the purposes of collection and the method by which you provide this information:
data relating to your civil status and identity, such as : surname and forename, address, telephone number ;
data relating to your educational and professional background, such as : training, professional experience, references, distinctions, certifications ;
Contact details,
Data relating to your application (such as referral source, candidature status, offer approval…) and your career expectations;
Results of any assessments and/or occupational testing;
Information about your entitlement to work in the EU or in the country where you applied;
Publicly available information of your profile on social media channels (such as Linkedin); and
Information enabling connection to recruitment platform (such as user ID, connexion data…).
The information required in order to process your application is marked with an asterisk on the forms presented for you to complete on our online recruitment platform. If you do not complete the fields marked as mandatory, we shall be unable to process your application. In the case of other forms of application, if Sephora has been unable to identify the information required in order to process your application, Sephora reserves the right to re-contact you in order to collect the missing information.
Who can access your personal information?
Within the Groupe Sephora, your personal information is only accessible to those personnel who are authorised to access the personal information. Authorisation is only provided to the extent needed in order to carry out the personnel's respective duties in respect of the purposes for collection disclosed in this Privacy Notice.
More specifically, your personal information may be accessed and disclosed :
Within the company :
Employees in Sephora’s HR department ;
Employees in Sephora’s recruitment department ;
Employees in the Sephora services issuing job offers ;
Sephora’s IT department, for the purposes of security and maintenance ;
Outside the company :
The relevant HR departments of the entities of the Groupe Sephora subsidiaries and / or of Groupe LVMH responsible for international careers and talent management ; and
Service providers working for Sephora and involved in achieving all or some of the purposes set out in paragraph 2.
In particular, we rely on third party service providers to provide you our recruitment platform and job application. These third-party service providers are only permitted to use your personal information on our behalf and upon our explicit written instruction for the purposes disclosed to you in article 2 above.
In addition, for purposes connected to maintenance of the IT systems, your personal information may be accessible to Sephora IT services employees or to the employees of external providers of certain IT services. These employees shall only be able to access your data in order to carry out security and maintenance activities on the IT systems. They shall carry out their duties in accordance with Sephora’s instructions and in total compliance with applicable Privacy Laws.
Where is your personal information stored and used and disclosed?
We use your personal information first and foremost within Australia.
As Sephora is part of an international group, in order to use your personal information for the purposes outlined in article 2 above your personal information (as described in paragraph 3) may be transferred to organizations within Groupe Sephora or the Groupe LVMH (parent company in France and subsidiaries worldwide) and to external service providers helping Sephora entities in dealing with recruitment which may be located worldwide, including more specifically, regarding Groupe Sephora entities, in the following countries/regions : Monaco, Turkey, Serbia, Switzerland, Russia, Kuwait, Saudi Arabia, United Arab Emirates, Qatar, Bahrain, China, Singapore, Hong Kong SAR, Thailand, Malaysia, Indonesia, New Zealand, Australia, India, Philippines, Brazil, Canada and the United States of America, to organizations within Groupe LVMH (parent company and subsidiaries)., and to external service providers. Given the fact that some of these countries does not ensure an adequate level of protection of personal information as in Australia, Sephora shall in accordance with applicable regulations, ensure the protection of your personal information. Such safeguards will be the consequence of:
The country of the recipient having legislation in place which is considered equivalent to the protection offered by the Privacy Laws ;
The Binding Corporate Rules (or ‘ BCR ’) applicable in each of LVMH Group subsidiaries ; and
The contractual arrangements with our external service providers.
How long do we store your personal information?
Sephora keeps your personal information for as long as the personal information is reasonably required for the purposes for which it was collected, and in the case of information which may constitute an employee record, for a period of 7 years after the last contact between Sephora and yourself. In this way we will be able to re-evaluate your application if a similar post becomes vacant and Sephora believes it may interest you.
At the end of these periods, your personal information is deleted.
Your rights
You have the right to request access data relating to you.
You have the right to request that any personal information pertaining to you that are inaccurate, be corrected free of charge.
You have the right to withdraw your earlier given consent for the processing of your personal information.
We will respond to your request to access your information or correct inaccurate information within 30 days.
We would invite you to exercise these rights by writing to the following address: Level 11, 32 Martin Place Sydney, NSW 2000 or by contacting the DPO at this address: hr-au@sephora.com.au
Finally, you have the right to lodge a complaint by contacting the DPO. We will respond to your complaint within a reasonable timeframe. If you are not satisfied with the handling of a complaint by us, you may contact the Office of the Australian Information Commissioner.
Notification of changes
We will keep you informed of any modifications to our Privacy Notice.
This Privacy Notice was last updated and revised on the 1st July 2020.
