Workflow Associate Project Manager

Job ID: 286935
Location Name: CA-FSC SF Off (0174)
Address: 350 Mission St, 20th Floor, San Francisco, CA 94105, United States (US)
Job Type:
Position Type: Regular
Job Function: Real Estate/Prop Dev
Work Location: Hybrid Schedule: San Francisco

As an Associate Project Manager, Workflow, you’ll support the planning and execution of Sephora’s store capital project pipeline, ensuring projects stay aligned, accurate, and on track from start to finish. The work you do will impact beauty, as you help drive seamless project execution across store development initiatives through strong coordination, data accuracy, and process consistency. You’ll be part of a team that’s united in beauty, supported by those who are equally passionate about operational excellence, cross-functional collaboration, and continuous improvement.

What You’ll Do:

• Support end-to-end project management activities across the store capital project pipeline, ensuring timelines, milestones, and deliverables are aligned
• Partner cross-functionally to facilitate project kickoffs, status meetings, and planning sessions, driving clear communication on timelines and next steps
• Prepare and manage key project documentation for approvals (e.g., real estate committee, CER process), ensuring accuracy and completeness
• Maintain and track project data in tools like Smartsheet, proactively reviewing for accuracy and identifying potential risks or misalignment
• Coordinate vendor access and contract administration to support timely project execution and minimize delays
• Create and maintain templates, dashboards, and governance materials to standardize processes across projects
• Document policies, procedures, and workflows, ensuring clarity and consistency across the team
• Identify opportunities for process improvement and support the development of solutions to optimize workflow efficiency
• Capture lessons learned and contribute to continuous improvement efforts across the project lifecycle
• Support reporting, KPIs, and ad hoc analysis related to project performance and portfolio insights

What You’ll Bring:

• 3+ years of experience in project coordination, real estate, construction, or property development (retail experience preferred)
• Strong proficiency in Microsoft Office and experience with Smartsheet and dashboarding tools
• Experience supporting contracts, purchase orders, and vendor coordination
• High attention to detail with the ability to independently review work for accuracy and identify errors
• Strong organizational skills with the ability to prioritize multiple projects and deadlines simultaneously
• Excellent communication and stakeholder management skills, with a proactive and solutions-oriented mindset
• Ability to work cross-functionally and build strong relationships across teams
• Comfort working in a fast-paced environment with shifting priorities and ambiguity
• Basic understanding of leases, construction drawings, or fixture plans (preferred)Bachelor’s degree or equivalent experience

What You’ll Get: 

The annual base salary range for this position is $77,000.00 - $86,000.00 The actual base salary offered depends on a variety of factors, which may include, as applicable, the applicant’s qualifications for the position; years of relevant experience; specific and unique skills; level of education attained; certifications or other professional licenses held; other legitimate, non-discriminatory business factors specific to the position; and the geographic location in which the applicant lives and/or from which they will perform the job. Individuals employed in this position may also be eligible to earn bonuses. This job will be posted for a minimum of five days. 

• Caring Community. You’ll collaborate with teammates who are equally passionate about innovating and driving the industry forward – together, united in beauty. 

• Fulfilling Path. Your career transformation starts here, with opportunities that will challenge, stretch and develop your skills. 

• Meaningful Work. As you make an impact on beauty, you’ll feel and see the positive change (consumer, industry, and social) that your individual voice is a part of. 

Rewards as Unique as You: 

Some benefits have eligibility requirements and may depend on job classification and length of employment. 

• Health. Choose a healthcare plan to fit you and your family’s needs with medical, dental, and vision coverage. Sephora also fully covers our employees’ disability and life insurance. 

• Wealth. We offer a competitive 401k with 4% match as well as FSA and HSA programs. We also offer a Student Debt Retirement plan, where your student loan payments qualify to earn the 401k match from Sephora. 

• Balance. You’ll be empowered to find the perfect blend of work/life balance that actually works for you with PTO, flexibility, protected leave, and more. 

• Growth. Career growth is built into every role, with access to training, development, and tuition reimbursement. 

• Perks. Think you’ve tried it all? Enjoy a 30% discount on all merchandise/services, opportunities for free product or “gratis,” and flash sale discounts on LVMH brand products. 

• Support. Join a team that truly cares – with free mental health and financial coaching resources with 24/7 access to Modern Health and Financial Finesse. Plus, volunteer and donation matching. 

Sephora values a diverse and inclusive workplace and considers all applicants without regard to sex, pregnancy, race, color, national origin, gender (including gender identity and gender expression), age, religion, sexual orientation, military/veteran status, disability, or any other protected category. Sephora is committed to providing reasonable accommodation ta applicants with disabilities or other medical conditions.  

Sephora will consider all qualified applicants, including those with arrest and conviction records in a manner consistent with the requirements of all applicable laws, including the Los Angeles Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York City Fair Chance Act.  

Join Us and Belong to Something Beautiful