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Date:  Oct 7, 2021

Maryland, MD, US, 21130

Human Resources Specialist DC

Job ID198182 
Location Name: Perryman Distribution Center
Address:  531 Chelsea Rd., Perryman, MD 21130
Is This Position Eligible for Remote?  No



Schedule: Weekend Shift (6am-5:30pm; Mon, Sat, Sun with Fri as needed)


Position Summary:

The primary duty of the Human Resource Specialist is to perform a wide variety of human resource activities in various functional areas that may consist of benefits, non-exempt recruitment, employee relations, engagement, safety tracking with a focus on injury and illness reporting and workers’ compensation liaison, Short & Long-Term Disability and FMLA tracking, and unemployment claims.  The majority of the tasks are administrative in nature but may be more complex and require a greater depth of knowledge, skills and abilities as compared to a Human Resources SpecialistCoordinator.

Essential Functions of Job:

Assist in maintaining the Human Resource Information SystemHRIS according to established processes and procedures in a timely manner.
Establish, maintain, and review employment records to ensure accurate record keeping
Prepare and maintain employee files.
Process new hire, status change, and termination documentation.
Post non-exempt, job openings, schedule interviews and track internal staffing activity.
Process all Workers’ Compensation claims, reports and data.
Process all unemployment benefit claim inquiries, compile supporting documentation and attend hearings when necessary.
Retrieve data from applicable systems and maintain regularly scheduled reports in addition to other requested data management reports in order to support the operations team.
Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately
Process and administer leave of absence requests and disability paperwork.
Assist with New Hire Orientation programs and facilitate sessions as necessary.
Prepare and process weekly payroll, including daily management of time and attendance
Provide answers to basic employee questions for payroll, benefit and time-off and/or direct the employee to the appropriate resource.Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, payroll, etc.; refers more complex questions to appropriate senior-level HR staff or management
Follow all Company, state and OSHA safety rules, policies and regulations to ensure safe working practices, including proper work attire; report safety violations and potential safety violations to appropriate supervisory or management personnel.
Maintain compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance
Maintain knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law
Perform other duties as assigned
Demonstrate our Sephora values of Passion for Client Service, Innovation, Expertise, Balance, Respect for All, Teamwork, and Initiative

Comply with all Company Loss Prevention policies and procedures, including proper work attire.
Maintain acceptable attendance as set by Sephora company policy and set an example for other associates.
Maintain a flexible work schedule and adhere to the requirement of working any designated shift and overtime as requested per business and operational needs.
Provide high quality internal and external customer service per company standards.

Knowledge, Skills and Abilities:

Ability to work flexible hours
Ability to effectively give and receive feedback in a professional and respectful manner that sets an example to others
Excellent verbal and written communication skills
Excellent interpersonal, negotiation, and conflict resolution skills
Excellent organizational skills and attention to detail
Excellent time management skills with a proven ability to meet deadlines with limited supervision
Strong analytical, problem-solving, and decision-making skills
Ability to prioritize tasks and to work independently
Ability to raise issues proactively and in a timely manner.

Ability to act with integrity, professionalism, and confidentiality
Thorough knowledge of current employment-related laws and regulations
Proficiency with Microsoft Office Suite
Proficiency with or the ability to quickly learn the organizations HRIS and talent management systems
Ability to work with both technical and administrative personnel.
Possess strong organizational skills with a keen ability to prioritize and multi-task with limited supervision.
Ability to adhere to and meet deadlines on a regular basis.
Possess strong administrative and data management skills.
Proficiency in Microsoft Office Suite (Word, Excel, Powerpoint) and Outlook.
Possess excellent written and verbal communication skills.
Ability to take initiative and work independently; self-motivated.
Ability to raise issues proactively and in a timely manner.
Ability to handle sensitive and private information in a professional and confidential manner.
Ability to develop leadership skills and assist managers when needed to address employee relations situations.
Ability to work closely and effectively with others in a way that promotes teamwork and respect..
Ability to be flexible and work with a diverse workforce.
Possess a positive and enthusiastic demeanor

Supervisory Responsibilities:


Working Conditions:

Moderate but varying temperature and humidity in office and warehouse environments.

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer
Must be able to lift 15 pounds at times
Must be able to access and navigate each department at the organization’s facilities
Must be able to stand, sit, squat, bend, lift and /or walk for the duration of the scheduled shift.
Must be able to lift up to 50 lbs occasionally.

Minimum Qualifications:

High School diploma or equivalent.
A Bachelor’s degree in HR or related field preferred
Three (3) to five (5)3-5 years of Human Resources experience, or seven (7) years of experience in the HR field, or similar combination of education and experience.
Professional in Human Resources (PHR) HR certification preferred.

Experience with modern payroll software and HRIS required; Dayforce and SAP preferred but not required

Proficiency in Microsoft Office Suite
Experience with Microsoft Office Suite.

SEPHORA has been changing the face of prestige cosmetics since its debut in 1970s Paris. Sephora was acquired by luxury group Moët Hennessy Louis Vuitton (LVMH) in 1997 then launched stateside in 1998, and is currently home to 200 world-class brands - including its own private label, SEPHORA COLLECTION. Sephora's curated assortment features more than 14,000 products including makeup, skin care, perfume, hair care, body, professional tools and more. Sephora is the beauty education hub, offering consultations at the Beauty Studio, a variety of complimentary classes, one-on-one service from Personal Beauty Advisors, and exclusive retail technology SKINCARE IQ, COLOR IQ, and FRAGRANCE IQ. Sephora is an international force in beauty, and its award-winning website and ever-growing presence on social-media make it the world's premier digital beauty destination.

Nearest Major Market: Baltimore

Job Segment: HR, ERP, Warehouse, Payroll, Information Systems, Human Resources, Technology, Manufacturing, Finance

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