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Date:  Apr 20, 2024

Kuala Lumpur, MY

Senior Executive, Human Resources

Sephora, a division of LVMH – Moët Hennessy Louis Vuitton global luxury leader, is a global leader in beauty retailing. It successfully operates more than two thousand points of sale across Americas, Europe, Middle East and Asia. Its aim is to animate the most loved beauty community in the world.


Sephora SEA’s retail activity spans over 8 countries (Singapore, Malaysia, Indonesia, Thailand, India, Australia, New Zealand and Korea) with 50+ stores and boasts some global flagships such as Fahrenheit 88 in Kuala Lumpur, Malaysia and Ion in Singapore. Its digital activities span over eight countries (retail countries excluding India, plus Philippines).  Sephora SEA has experienced rapid growth in the region with many more stores and countries to come.


Sephora Malaysia is looking to recruit a Senior Executive, Human Resource.


You will shine here if you enjoy…

HR Operations & Payroll

  • Creating and maintaining employees’ records through payroll vendor. Ensuring all payroll information are entered accurately into payroll vendor central system for processing.
  • Being responsible for processing the organisation's payroll in a timely and accurate manner. Reviewing and validating payroll reports and summaries as well as checking and maintaining accurate payroll records.
  • Preparing and processing timely distribution of salary, bonus, increment, salary slip, leave encashment and flexible benefits reimbursement.
  • Providing accurate information to support annual operating plans and salary reviews.
  • Maintaining and regularly updating master database (personal file, personal database, etc.) of each employee.
  • Supporting with the implementation of Human Resource policies, Standard Operating Procedures (SOP) and guidelines to ensure compliance and effectiveness.
  • Assisting in providing full spectrum of HRM support to the HR team, specializing in payroll administration.
  • Assisting with monthly, annual and ad hoc financial and operational reporting as needed.


  • Driving talent recruitment activities and hiring plans
  • Supporting employment brand initiatives
  • Supporting in identifying and selecting key talent for the organization

Being involved in HR projects

  • Driving and supporting all global, regional and country level HR projects

Employee Relations

  • Supporting in ensuring compliance to HR policy is maintained, to review and strengthen business internal controls and procedures.

Workforce Planning

  • Preparing monthly, quarterly and annual headcount report to HQ for tracking of employee turnover, absenteeism, diversity etc.

Systems Administration:

  • Administration of MySephoraCareer, the internal HRIS system using SuccessFactors platform.
  • Administration of Time & Attendance System as the Leave Administrator.


We would love to hear from you if…

  • You have a degree in Human Resource Management / Business Administration/ Management or equivalent with at least 5-7 years of experience in Human Resources, ideally in Payroll.
  • You are fluent in English, with strong verbal and written communication.
  • Proficient in Microsoft Office (Outlook, Excel, PowerPoint & Word)
  • Your experience in a fast-moving environment would be an advantage.
  • You have an attitude and mindset that is rigorous and meticulous, motivated and autonomous self-starter, organized and able to meet deadlines.
  • You are highly adaptable and flexible to accept new ideas, people and procedures and able to work under pressure.
  • You enjoy working with others and getting involved across a range of projects & challenges
  • You have a good sense of humor and the ability to stay calm in a storm


Reporting line & key stakeholders

You will be reporting to the Head of HR & Education.


While at Sephora, you’ll enjoy…

  • The people. You will be surrounded by some of the most talented, supportive, and kind leaders and teams – people you can be proud to work with.
  • The learning. We invest heavily in training for our leaders and store associates. Not just product knowledge, but building a personalized career plan with you so you continue to evolve and build your skills.
  • The culture. As a leading beauty retailer, backed by the LVMH luxury brand, our reach is broad and our impact is global. Yet there’s always room to explore. It’s in our DNA to innovate and, at Sephora, all 40,000 passionate team members are united by a common goal - to reimagine the future of beauty. You can unleash your creativity, because we’ve got disruptive spirit. You can learn and evolve, because we empower you to be your best. You can be yourself, because you are what sets us apart. This, is the future  of beauty. Reimagine your future, at Sephora.

Job Segment: Payroll, Database, Information Systems, Employee Relations, HR, Finance, Technology, Human Resources

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